Running the weekly allocation

1. 1Go to Admin → Allocations.
2. 2Choose the week you want to allocate.
3. 3Select Run allocation.
4. 4Review the results, then let ParkShare notify members.

Manual runs are useful when you have just added spaces, changed members or want to allocate an upcoming week early. You can run the same week as many times as you need — see Re-running is safe below.

Instead of running each week by hand, you can pick a weekday in Admin → Settings. On that day each week, ParkShare runs the allocation automatically and can email or notify members with their results.

• Phase 0 — reserved bays are pinned: permanent bays go to their holders first, and any hard reservations for the week are placed into their pinned spaces before the pool is touched.
• The remaining spaces form the pool and are allocated by fairness, using each member's parking count over the last 30 days.
• Leave records are respected: members on leave are skipped and their would-be spaces go back to the pool.
• Accessibility needs, preferred space types, preferred specific spaces and required office days are all factored in.

Re-running an allocation week never double-counts or duplicates anything. ParkShare keeps an append-only ledger of displaced members — anyone moved out of a space by a reservation is remembered — so a re-run re-derives the week fairly and never disadvantages displaced members twice.

After each run you can review who received which space before members are told. The notification summary shows what was actually delivered:

• Emails sent and failed, so you can spot delivery problems early.
• SMS counts, so you can keep an eye on your organisation's SMS quota.

If emails are failing, check the organisation's notification settings; if SMS is involved, see the SMS quota and troubleshooting guide.